Spare Parts Administrator (m/f)

Job Summary

We are looking for a spare parts administrator for our modern engineering stores, the candidate must have experience in stores management, however an engineering stores background is not essential, but advantageous. This is a highly structured, organised and process orientated role, requiring good IT skills, including the use of Excel, Word and Outlook and exceptional attention to detail. The candidate must possess a high level of customer service, work well within a team and work in a professional, polite and positive manner

Duties and responsibilities include, but are not limited to:

  • Stores management – ensuring we have the correct spares onsite and adequate levels for the site’s requirements. Regular checks and orders are completed, whilst ensuring all orders are tracked and raised on our Computerized Maintenance Management System. Feedback on several aspects of stores will be reported back at the daily review meeting and any concerns raised and details of actions provided.
  • Consumables – ensuring we have the correct consumables onsite and adequate levels for the site’s requirements, with accompanying COSHH data sheets provided and filed where/when applicable
  • Stationary – completing monthly checks and reordering supplies
  • Clothing – ensuring we have a sufficient stock of Personal Protective Equipment, that is in good condition and placing orders when necessary, to replace worn out items and engineers’ uniforms where/when necessary.
  • Tooling – request quotes and place orders for additional and/or replacement tooling for engineers and the workshop
  • Deliveries – to be checked off against orders placed and any discrepancies reported back to the supplier
  • Repairs – to be logged, tagged and shipped to the correct supplier. Quotes to be requested and analysed
  • Budgets – ensure all purchases are recorded on the correct tracker and provide monthly reports on current spend against budgets to the site manager. Check outstanding orders against the budget pack to identify any discrepancies and feedback.
  • Invoices – confirming orders have delivered correctly before authorising the invoice to be paid
  • Holidays – to process engineers holiday forms and update the tracker, providing updated visibility to the engineering team on a monthly basis
  • Planned Preventative Maintenance – generate, organise and input the weekly ppm plan, in line with the control room requirements
  • Service Contracts – working with the site supervisor to ensure service contracts are renewed annually
  • House keeping – to maintain the stores in keeping with our high 5S standards
  • Confidentiality regarding all processes, data and information contained and discussed in the department.
  • Be aware of Health and Safety procedures and practices.


  • Basic A level Qualification
  • Minimum 2 years’ experience in a similar role
  • Good IT skills, including the use of Excel, Word and Outlook
  • Knowledge of cost spend and budgets

Important behaviours to have in line with our company values

  • Reliability – A consistent team member
  • Openness – Always approachable and helpful
  • Determination – Gives their best to the end to
    complete tasks
  • Respect – Shows consideration for others
  • Creativity – Is resourceful and innovative

Company benefits

  • KNAPP will contribute up to 6% pension
  • Private healthcare with Vitality
  • Cycle to work scheme
  • Employee referral scheme
  • Employee assistance programme
  • Employee of the Quarter awards

Are you looking for new challenges? Do your eyes sparkle with enthusiasm when you talk about your specialist area? Do you gladly take on responsibility? Are you able to grasp complex issues? Are you brave enough to take new paths and do you view changes as exciting opportunities?

Then apply now! We look forward to getting to know you.


Here are a few tips for a successful application.

Complete + online + authentic = good chances


The following documents are important to us:

  • Cover letter (please indicate your core areas in the case of speculative applications)
  • CV (résumé) in tabular format with a photo
  • Diploma certificates and evidence of professional experience


Please only apply via our application tool.

Tip: Apply for current vacancies to maximize your chances. In the case of speculative applications, it can take some time before we have an appropriate offer for you.


Once you have completed the first two steps, you are a good deal closer to your new job. If your educational and professional backgrounds fit one of our job opportunities we will invite you to an interview in person.

The interview is the most important part of the application process. Above all, we look for authenticity. During the interview, we will find out whether our expectations match each other and whether a long-term cooperation can be formed.


Bewerbungsprozess Onlinebewerbung1. Apply online

Bewerbungsprozess Erhalt der Empfangsbestätigung2. Confirmation of receipt sent

Bewerbungsprozess Sichtung der Bewerbungsunterlagen durch Fach- und Personalabteilung3. Human Resources and specific department look at your documents

Bewerbungsprozess Rückmeldung und Einladung zum Vorstellungsgespräch4. If we like what we see: invitation to an interview in person

Bewerbungsprozess erstes persönliches Gespräch5. The excitement builds: first interview in person

Bewerbungsprozess eventuell zweites persönliches Gespräch6. If necessary: second interview in person

Bewerbungsprozess Rückmeldung bzw. Einstellung7. Do we fit well together? Welcome to KNAPP!

To ensure a speedy application process, please only apply via our application tool. After submitting your application you will receive a confirmation of receipt.


KNAPP U.K. Limited
Great Britain
Full time


Kirsty Johnson

Kirsty Johnson

Human Resources
Unit 60 Monument Business Park Warpsgrove Lane, Chalgrove OX44 7RW Oxfordshire Großbritannien